4. Plan the peer team visit schedule in consultation
with NAAC avoiding disruption of class room activities.
The sequence of visits to the departments and
other facilities like Library, Gymkhana, Auditorium
etc., is to be done in such a way that minimal
time is required for movement. Generally the tentative
time table containing the overall time slot is
sent by NAAC in advance. Suggestions for the smooth
conduct of the visit at this stage are welcome.
5. Place all the relevant documents (refer
annexure - I) in the peer team meeting room
and provide a list of the same.
6. Give adequate publicity about the visit
of the peer team to the teachers, students and
staff. The circular may clearly indicate that
"NAAC is an autonomous organisation established
under section 12CCC of the UGC Act of 1956".
XYZ (name of your institution) has volunteered
for assessment and accreditation and a peer
team comprising of experts from various disciplines
will be visiting the institution. The peer team
members would like to acquaint themselves with
the strengths of the institution and analyse
the mechanisms for quality improvement. The
meeting is neither a fault finding exercise
nor an attempt to solve the grievances. The
whole exercise is "aimed at positive introspection".
7. Provide all the departments with the time-schedule
of the visits.
8. Orient the departments on
the purpose of the peer team visit. The team
comes to the institution after a thorough analysis
of the exhaustive documentation provided by
the institution. The purpose of the visit is
to validate the claims of the institution recorded
in the self-study report through interactions,
visits and verification of the documents. Further,
the peer team will look only for the patterns
of evidence to understand for the "collective
impact" of the faculty and the ambience
on the educational experience of the students.
It is not a specialist group to go into the
microlevel details of achievements of individual
faculty.
9. For the interaction with students about
40-50 of them may be assembled in a hall. The
sample may be randomly drawn to represent the
students from all disciplines and levels of
study. It must also include the representatives
of NCC, NSS and various co-curricular clubs/associations
of the institutions.
During the Visit
10. The local coordinator is responsible for
the coordination of the in-campus visit. Please
ensure that changes in the schedule if any,
are made only in consultation with the NAAC
officer.
11. To facilitate the free flow of information
the Principal/Vice-Principal may avoid participation
in departments and collective meetings.
12. Inform all involved to highlight the activities
of the department and its achievements in brief
and cooperate with the visiting team to adhere
to the time-schedule drawn. The interactions
particularly in the departments need to be participatory
and should not end up as one to one interaction
between the HOD, one or two senior faculty members
and the peer team.
13. It is requested that only the designated
faculty member accompany/ guide the team during
the visit to the department/ facilities.
14. Request all departments to send documents
to the NAAC room, and if found absolutely necessary
only one copy of the document/report etc. to
be provided to the chairperson of the peer team.
End of visit (last
day)
15. Arrange for the exit meeting. This meeting
will be addressed by the Chairperson of the
team. Its purpose is to share the Peer Team
perceptions about the college without disclosing
the score and grade. This is not an interactive
session. A representative group of management,
faculty, (steering committee members, Heads
of the Departments etc.,) students and a few
parents and alumnae who will be interested in
the outcome of the visit may be invited. The
maximum number may be around 40-50. Generally
the press is not to be invited.
16. The TA/DA for the peer team and NAAC officials
are to be settled. Please consult the NAAC officer
for any clarifications.
Press Release / Conference
17. The institution may at its own discretion
issue a press release about the peer team visit
to the institution. It should be borne in mind
that any reference to NAAC should be general
in nature and the peer team report should not
be quoted out of context.
In case a press conference is envisaged, it
must be done with the prior consultation of
NAAC.
After the visit
18. Send a few photographs of the peer team
visit to NAAC for records.
19. Keep in touch with NAAC periodically regarding
initiatives taken on NAAC's report.
Annexure- I
Documents for the Perusal of the Peer Team
Act and Statutes, Rules, regulations, and/or
guidelines relating to the composition, powers
and functions of the various academic and administrative
authorities, committees. These may include the
details of governing body, board of management,
admissions, examinations, recruitment of faculty
and staff, academic linkages, consultancy, extension,
library committee, research committee, purchases
and other financial norms, etc. These are only
indicative but not exhaustive.
